MailEnable Enterprise Edition incorporates a calendar feature that allows users to schedule appointments. This calendar can be used to navigate between days, weeks, months or years so that a user can view scheduled appointments.
Once an appointment has been created, it can also be edited if there is any additional information to be added or to make changes to appointment times. Click on the scheduled appointment window to edit it.
Field |
Explanation |
From |
This setting is used to select the address of the individual who created the appointment or who is hosting the appointment. Use the drop down menu to select a different contact. |
Description |
This text box is used to give the appointment an appropriate name. This description is used in the scheduled time slots. |
Attendees |
This text box is used to input peoples email addresses that will be attending the appointment. (Please note that when an attendee is specified in the attendee’s text box, an email notification can optionally be sent to each of the attendees.) To quickly choose attendees, click the Edit button and select attendees from the contacts window. Attendee OptionsNext to the Attendee field there are two additional buttons (rollover their icons to see the tooltip information that indicates their function):
|
Date |
Set the appointment date. |
Start and Finish Time |
These two drop down menus are used to set the start and finish time for the appointment. |
Location |
This is where you input the location of the appointment e.g. Board Room |
All day event | If ticked, this indicates that the event will take up the entire day |
Sensitivity | A sensitivity rating for this appointment |
Reminder |
If ticked, a reminder about the appointment will be given. The amount of time prior to the event that the reminder is given can be selected. |
Show Time As | How the time taken up by this should be labelled on calendar. |
Send an email to each attendee | If ticked, an email with details of the appointment will be sent to each attendee listed. |
Recurring | Tick this if the event recurs at regular intervals. Details about when and how often it recurs can be set in the Recurrence tab. |
Notes |
This section is used to include any additional information regarding the appointment. |
Attendee Status |
If the appointment has been created and attendees have received a confirmation note regarding the appointment the status will be confirmed. To once again save changes made to the existing appointment you click the Update button. To delete an existing appointment you click the Delete button, and it takes you back to the Calendar page. |
Field | Explanation |
Reoccurance checkboxes | Daily, Weekly, Monthly, Yearly. Used to set the time the reoccurance of the appointment should occur |
Start: | Used to set the start date of the reoccuring appointment |
End: | Used to set an end date or after total number of days |
Field |
Explanation |
Save |
Saves to appointment |
Delete |
Deletes the appointment |
Close |
Closes the appointment editing window and returns to the calendar view |
Field | Explanation |
Previous / Next arrows | Used to navigate within the free busy calendar months. When previous or next is selected it automatically will adjust the other 2 months below by one month back or ahead. |
Today | Used to go back to the present date in the calendar |
Shared Calendars: | Used to select and display shared calendars that have been connected |